3 Best HIPAA-Compliant Form Builders in 2026
When you're handling protected health information, you need more than just a pretty form. You need airtight security, proper compliance documentation, and a tool that won't let you down when patient privacy is on the line. We've tested and researched the market's leading HIPAA-compliant form builders to help you make the right choice for your healthcare practice.
Quick list: Top 3 HIPAA-compliant form builders
After extensive testing and research, we've identified three standout options that balance security, functionality, and value. Each serves a different use case, so your choice depends on your specific needs and budget.
- Cognito Forms: Cognito Forms is an underrated, workflow-first form builder that’s well-suited for collecting PHI without paying enterprise prices. If you need complex patient intake, approvals, and calculations, it’s a standout HIPAA-friendly option.
- Jotform: Form-centered business tool that offers the whole package
- Typeform: The gold standard for conversational data collection.
Best HIPAA-compliant form builders at first glance
Before we dive deep into each tool, here's a quick comparison to help you understand what each platform offers. This table highlights the key details of HIPAA-compliant form builders you can choose for your healthcare practice.
| Tool | Rating | Starting Paid Plan | Free Plan |
|---|---|---|---|
 | 4.3/5 | $19/mo | Yes |
 | 4/5 | $39/mo | Yes |
 | 4.2/5 | $29/mo | Yes |
Detailed Reviews
We've spent considerable time testing these platforms, reading user feedback, and evaluating their security features. Here's what you need to know about each one before making your decision.
1. Cognito Forms
Cognito Forms is built for organizations that need more than simple contact forms, especially healthcare teams collecting protected health information (PHI). It combines strong conditional logic, calculations, and multi-step workflows with HIPAA compliance available on paid plans without custom enterprise negotiations. The tradeoff is polish: it’s highly functional, but the default design can feel dated.
A feature-rich, workflow-driven form builder with accessible HIPAA compliance and excellent value. Best for healthcare orgs that prioritize secure processes and automation over modern-looking form design.
Important detail that needs clarification: HIPAA compliance is available on the enterprise plan. But the enterprise plan is just a paid plan with the name enterprise; it is not an enterprise plan with custom pricing that you normally see on other products. You will need this $129/mo plan for HIPAA compliance on Cognito Forms.
Pros
- • HIPAA compliance available on paid plans without requiring custom enterprise pricing
- • Powerful workflow automation for approvals, routing, and multi-step healthcare processes
- • Advanced calculations and conditional logic for dynamic intake, screening, and eligibility forms
Cons
- • Out-of-the-box form design looks dated and may require custom CSS to feel modern
- • Dashboard navigation can feel slow/confusing when managing many forms or workflows
- • AI form generator is slow and can be unresponsive compared to faster competitors
Our Experience with Cognito Forms
In testing, Cognito made it easy to get started via templates (including patient intake-style options) and then build up complexity with conditional logic, calculations, and repeating sections. Workflow automation was the most impressive part, routing, approvals, and stage-based actions felt like a core capability rather than an add-on. The main friction we hit was performance and UX: the dashboard felt sluggish, and the AI form generator worked but was noticeably slow.
Key Details about Cognito Forms
- HIPAA-ready forms (paid plans)
- Workflow automation: approvals, routing, stage-based actions
- Conditional logic + logic jumps
- Advanced calculations / expression builder
- File uploads and e-signatures
- Role-based permissions + 2FA
- Client Portal / Guest Access (Team & Enterprise)
- API access, JSON webhooks, data export
Cognito Forms Pricing
Cognito Forms offers a free plan (unlimited forms with 100 submissions/month), then scales with Individual ($0), Pro ($19/mo), Team ($39/mo), and Enterprise ($129/mo). You will need the $129/mo Enterprise plan for HIPAA compliance on Cognito Forms. For HIPAA-focused teams, the value is strong because advanced features (workflows, calculations, and complex logic) arrive at relatively low price points compared with many competitors.
Individual
- 1 user
- 100 entries/month
- 100 MB storage
Pro
- 2 users (+$5 per additional user)
- 2,000 entries/month
- 1 GB storage
Team
- 5 users (+$5 per additional user)
- 10,000 entries/month
- 10 GB storage
- Workflow features
Enterprise
- 20 users (+$5 per additional user)
- 20 included guests (with pricing tiers for more)
- Unlimited forms
- Unlimited entries
- 100 GB storage
- HIPAA compliance
2. Jotform
Forms are almost always a part of a bigger process. That's why some well-known tools have a form builder as a part of their product (Wix, Framer, and Notion, to name a few).
Jotform flips the script. It puts the spotlight on the forms and builds additional sub-products, such as tables, apps, and boards, to help with the process. It is a well-known brand that offers the whole package.
In this review, we put Jotform to the test; we created forms, collected responses, tried out their AI agents, did research about their history, checked out user reviews, and compared it to other tools we have tested.
If you need a specific feature, Jotform probably has it. It is a complex tool that offers more than forms.
Pros
- • Jotform has a huge template library.
- • Jotform has some features that doesn't exist on other form tools.
- • Users have access to additional form elements called; widgets.
Cons
- • The interface is cluttered and overwhelming, to say the least.
- • Design is not as modern as other form tools.
- • The dashboard is slow.
Our Experience with Jotform
Let's start from the beginning. Jotform's onboarding process is refreshingly simple, with no unnecessary steps. To create a form, you have some options, but first, you have to choose the "form" option, because on JotForm, forms are not the only thing you can create. Once you choose the form, you can tell AI about your form, choose a template, upload a PDF, import from other sources, or start from scratch. Quite a few options. If you are clear about what to do, it's pretty straightforward. But it gives hints of choice-fatigue, which we'll face later.
The AI option works great. You tell AI what kind of form you would like to have and for what purpose you will use it; after a few seconds, you have the whole form. In most tools, the AI assistants are there just to be there, with all kinds of attention-grabbing visuals. But in the case of Jotform, we think it is helpful. While the interface is tidied up as best as it can be, there are just too many options, and it takes time to find what you are looking for. AI makes it so much easier.
The form editor is pretty optimized. When you add a form field, for example, that field's settings open automatically, which is good. While the design of the editor gives 2007, it is pretty functional. It is possible to find settings and details that are not available on other form tools, such as shrink, field id, and hover text. Payment and product listing options, however, should definitely be improved user-experience-wise. It is functional, yes, but it is easy to get lost in options.
We have also tested Jotform's AI agents product. Like forms, it is another way of getting information. Unlike forms, it is much more interactive and available. By available, we mean you can use AI agents in WhatsApp, Mails, standalone, as a chatbot on a website, and more. AI agents are relevant here in this review, because a form is automatically created alongside an AI agent. When people answer questions to an AI agent, the answers are also submitted to the connected form.
Overall, Jotform's interface felt like a bunch of features added and stacked over time. It takes a bit of patience to get used to it, but when you do, its functionality makes up for its design.
Key Details about Jotform
- Signatures
- Webhooks
- Logic Jumps
- Calculator
- Hidden Fields
- File Upload
- Payment
- Custom Domain
- Offline Mode
- Api Access
- Multi Language
- Data Export
- Integrations
- Analytics
- Spam Protection
- Form Templates
- Collaboration
- Gdpr Compliance
- Data Validation
- Email Notifications
- Response Limits
- Password Protection
- Qr Codes
- Form Embedding
- Data Retention
- Hipaa
- Scheduling
- Pdf Generation
- Product Listing
- Form Generator
- Emails
- 2fa
- Sms Notifications
- Push Notifications
- Mobile App
Jotform Pricing
Jotform has an interesting approach to pricing its products. Unlike other tools we reviewed, most features are not reserved for higher plans, such as logo upload, payments, or auto-delete submissions. Its free plan allows 100 responses per month and access to other Jotform subproducts. These are the things we like.
There are also some intentional decisions in the pricing, which you should be careful about. When placed under one another, points in the pricing table tend to be seen positively, but the "Form view" is the opposite. It literally means your form can be viewed X times. So if you embed it on a website, the chances are your form will stop working even though you still have quota left for form submissions.
Another issue is that some features that are usually available in the paid plans of other form builders, are exclusive to Jotform's enterprise plan. We believe having local data residency, SSO, and SLA under a custom plan is, kind of, justified, as we are familiar. But API access, team members, and custom domains are commonly needed features that should be available within a reasonable paid plan. This is, of course, just our opinion based on our reviews of other form builder tools alongside Jotform.
One other thing we noticed is the price difference between monthly and yearly plans. This seems to be another strategic decision, and that's win-win if you are looking for a tool for long-term use.
Starter
- 5 forms
- 100 monthly submissions
- 1,000 form views
- 100 MB file space
Bronze
- 25 forms
- 1,000 monthly submissions
- 10,000 form views
- 1 GB file space
Silver
- 50 forms
- 2,500 monthly submissions
- 100,000 form views
- 10 GB file space
Gold
- 100 forms
- 1,000 monthly submissions
- 1,000,000 form views
- 100 GB file space
3. Typeform
Typeform makes collecting data conversational. It's a web-based platform you can use to create anything from surveys to apps, without needing to write a single line of code.
Typeform remains the best choice for brands that care deeply about user experience and design. While expensive, the higher completion rates often justify the cost.
Pros
- • Beautiful conversational interface
- • High completion rates
- • Great integrations
Cons
- • Expensive compared to competitors
- • Limited free plan
- • Rigid design constraints
Our Experience with Typeform
Typeform is incredibly intuitive. The builder uses a simple drag-and-drop interface that feels seamless. You can build a beautiful form in minutes without any technical knowledge.
Key Details about Typeform
- Logic Jumps
- Calculator
- Hidden Fields
- File Upload
- Payment
- Webhooks
Typeform Pricing
It is on the pricier side. The strict limits on responses in lower tiers can force you to upgrade quickly.
Free
- 10 responses per month
- 1 user
Basic
- 100 responses per month
- 1 user
- Unlimited forms
Plus
- 1,000 responses per month
- 3 users
- Remove branding
Business
- 10,000 responses per month
- 5 users
- Drop-off analysis
Growth Essentials
- 10,000+ responses per month
- 5 users
- Data enrichment for 300 responses
- reCAPTCHA
- Clarify with AI
Growth Pro
- 10,000+ responses per month
- 5 users
- Data enrichment for 1,500 responses
- Drop-off rates
- Google Tag Manager
Talent
- 5,000 responses per month
- 3 users
- ReCAPTCHA
- Clarify with AI
- Video Questions & Answers
Enterprise
- Tailored response limits and seats
- Single Sign-On (SSO)
- Custom domain
- HIPAA and GDPR compliance
- Changing data center location
- Two-factor authentication
How to choose the best HIPAA-compliant form builder
Selecting the right HIPAA-compliant form builder isn't just about features and pricing. You're choosing a tool that will handle sensitive patient data, so this decision deserves careful consideration. Here's what you need to evaluate:
- Verify genuine HIPAA compliance: Don't just take marketing claims at face value. A truly HIPAA-compliant form builder must be willing to sign a Business Associate Agreement with your practice. This BAA is legally required and demonstrates the vendor's commitment to protecting patient data. Ask to see a sample BAA before committing to a plan. Additionally, verify that the platform implements required security measures: encryption of data both in transit (TLS 1.2 or higher) and at rest (AES-256 encryption), access controls with role-based permissions, audit logs that track who accessed what data and when, and automatic session timeouts to prevent unauthorized access.
- Match features to your actual workflows: Form builders range from simple to complex. Think about your practice's specific needs. Do you need to collect payments directly through forms? Will patients need to upload documents like insurance cards or medical records? Do you need e-signature capabilities for consent forms? Will you need to route submissions to different staff members based on patient type or issue? Understanding your workflows helps you avoid paying for features you won't use or choosing a platform that can't handle your requirements.
- Consider your technical capabilities: Some platforms are designed for non-technical users, while others require more expertise. Be honest about your team's comfort level with technology. Cognito Forms and Jotform both require some learning but are generally accessible. Typeform is the most intuitive for basic forms, but it becomes limiting if you need complex logic or internal workflows. If you don't have dedicated IT staff, prioritize platforms with strong customer support and extensive documentation.
- Calculate the true cost: Look beyond the monthly subscription price. Consider the "gotchas" that drive up costs. Does the platform charge per form view in addition to submissions? Are there limits on file storage that could require upgrades? What happens if you exceed your response limit? Are essential features like API access, team members, or custom domains locked behind enterprise plans with custom pricing? Factor in the time cost of learning and maintaining the system. A cheaper platform that requires constant troubleshooting might actually cost more than a more expensive but reliable option.
Test with realistic scenarios - Check the vendor's stability: You're entrusting patient data to this company. Research their background. How long have they been in business? Are they financially stable? Have there been any security incidents in their history? Do they have other healthcare clients you can reference? A newer startup might offer innovative features but carries more risk than an established player.
Methodology
Our testing process is thorough and hands-on. We don't just look at marketing materials. We actually use these tools.
Here's the methodology we follow when creating a best form builder list.
- First, we check each tool to see if it really fits the category.
- Then, we read our review and take a look at the tool again, wearing a different pair of glasses. For example, we went over each tool to see which plans they offer HIPAA compliance and if there are any not-so-visible details that people should pay attention to.
- We analyzed the pricing specifically, documenting exact limits on forms, responses, features, and integrations.
- We checked the customer reviews from TrustPilot, G2, Capterra, and other verified platforms again to identify patterns regarding pricing.
- Finally, we ranked each tool based on how well it fits the category definition.
This methodology ensures our recommendations are based on actual usage, not just specs on a website. We update our reviews as tools evolve, so you're getting current information, not outdated analysis.
Summary
Choosing a HIPAA-compliant form builder comes down to balancing security, functionality, usability, and cost.
After extensive testing and research, Cognito Forms emerges as the best overall choice for most healthcare practices. At $129/month for the Enterprise plan, you get unlimited responses, robust security features, powerful conditional logic, and genuine HIPAA compliance with a BAA. It's sophisticated enough for complex workflows but accessible enough for small practices without dedicated IT staff.
Jotform wins on sheer feature breadth. If your practice needs extensive payment gateway options, offline functionality, or complex integrations, Jotform's Gold plan ($129) gives you capabilities other platforms can't match. Just be prepared for a steeper learning curve.
Typeform delivers the best patient experience with its conversational format. However, HIPAA compliance is only available with a custom enterprise plan of Typeform. Considering Typeform's already expensive pricing, going for the enterprise plan makes it a luxury option suitable mainly for well-funded organizations that prioritize user experience above all else.
Regardless of which platform you choose, remember that HIPAA compliance requires more than just the right tool. You need proper staff training on handling PHI, clear policies and procedures, and regular security assessments. The form builder is just one piece of your compliance puzzle. Yet, it's an important piece that deserves careful consideration.